Workday Financial Management Setup Guide Beta

Follow our setup guide to connect Workday Financial Management to Fivetran.

Prerequisites

To connect Workday Financial Management to Fivetran, you need a Workday Integration System User account that has read permissions for financials domain objects in Workday.

NOTE: We have added support for authentication using OAuth. To configure a Workday Financial Management connector, you can use a Workday user or a Workday integration system user. We recommend that you use a Workday integration system user.

Setup instructions

Create integration system user

Log in to your Workday application using an Administrator account.
In the application's search box, search for 'create user' and then select Create Integration System User.
Enter a User Name and Password.
Leave the Require New Password at Next Sign In checkbox clear.
(Only for Basic authentication mode) Select the Do Not Allow UI Sessions checkbox.
NOTE: If you opt for authentication using OAuth, be sure not to select the Do Not Allow UI Sessions checkbox. OAuth requires UI sessions.
Click OK and then click Done.

Create integration security group

In the search box, search for 'create security group' and then select Create Security Group.
In the Type of Tenanted Security Group drop-down menu, select Integration System Security Group (Unconstrained).
Enter a Security Group Name and click OK.
In the Edit Integration System Security Group (Unconstrained) window, add the integration system user you created in Step 1 to this security group.
Click OK.

Add domain security policies

In the search box, search for 'security group membership and access' and then select the report link.
Select the security group you created in Step 2 and click OK.
Click the ... symbol next to the security group name.
Select Security Group > Maintain Domain Permissions for Security Group.
In the Integration Permissions section, in the Domain Security Policies permitting Get access field, search and select the following domains based on your module:
- For the Financial Management module:
  Expand for the complete list of financial management security domains
  - Manage: Organization Integration
  - Process: Ad Hoc Payment Settlement
  - Process: Bank Account Transfer for Settlement/Settlement
  - Process: Customer Invoice Payment
  - Process: Customer Invoice Payment/Settlement
  - Process: Expense Report Payment/Settlement
  - Process: Intercompany Payment/Settlement
  - Process: Journals (NEW)
  - Process: Miscellaneous Payment Request Settlement
  - Process: Payroll Settlement
  - Process: Payroll Third-Party Payments Settlement
  - Process: Procurement Card Payment/Settlement
  - Process: Settlement
  - Process: Student Payment/Settlement
  - Process: Student Sponsor Refund/Settlement
  - Process: Supplier Invoice
  - Process: Supplier Invoice Payment/Settlement
  - Set Up: Accounts
  - Set Up: Basic Supplier Worktag
  - Set Up: Company General
  - Set Up: Currency Rates
  - Set Up: Financial Accounting
  - Set Up: Maintain Custom Worktags
  - Set Up: Payroll - Company Specific
  - Set Up: Settlement
  - Special OX Web Services
- For the Inventory module:
  Expand for the complete list of inventory security domains
  - Process: Goods Delivery
  - Process: Inventory
  - Process: Inventory Pick List
  - Process: Inventory Shipment
  - Process: Inventory Stock Request
  - Process: Recall
  - Process: Recall Reaction
  - Set Up: Inventory
  - Set Up: Purchase Item
  - Special OX Web Services
- For the resource management module:
  Expand for the complete list of resource management security domains
  - Process: Advanced Ship Notice
  - Process: Advanced Ship Notice - Core
  - Process: Advanced Ship Notice - Reporting
  - Process: Purchase Order - View
  - Process: Purchase Order Acknowledgement - Manage
  - Process: Purchase Order Acknowledgement - View
  - Process: Receipt/Return (NEW)
  - Process: Request for Quotes
  - Process: Supplier Catalogs
  - Process: Supplier Contract
  - Process: Supplier Invoice - Request
  - Process: Supplier Refund - View
  - Reports: Supplier
  - Set Up: Commodity Codes
  - Set Up: Expense Item
  - Set Up: Procurement
  - Set Up: Supplier
  - Set Up: Supplier Invoice History
  - Set Up: Supplier Invoice Work Queue
  - Set Up: Tax
  - View: Supplier
  - View: Supplier Invoice Request
  - Special OX Web Services
- For the revenue management module:
  Expand for the complete list of revenue management security domains
  - Process: Alternate Customer Contract
  - Process: Billing
  - Process: Customer Contract - View
  - Process: Customer Contract (NEW)
  - Process: Customer Deposit
  - Process: Customer Invoice (NEW)
  - Process: Customer Refund Settlement
  - Process: Opportunity
  - Process: Order Fulfillment
  - Process: Project Billing - View
  - Process: Transfer Pricing
  - Reports: Customer
  - Set Up: Basic Revenue Category Worktag
  - Set Up: Customer Accounts
  - Set Up: Customer Contracts
  - Set Up: Customer Milestones
  - Set Up: Project Billing
  - Set Up: Revenue
  - Set Up: Sale Item
  - Special OX Web Services
NOTE: The above list of domains is not comprehensive and some tables might require further permissions. Search for table names in the View Security for Securable Item task. Look for GET request for the object and configure the listed domains under that in the Workday tenant.
TIP: You will see an alert. You must activate the security policy changes.
Click OK and then click Done.

Activate security policy changes

In the search box, search for 'Activate Pending Security Policy Changes'.
Select Activate Pending Security Policy Changes.
In the comment box, enter 'I approve the changes' and click OK.
Select the Confirm checkbox and click OK.

Create custom OAuth client app

IMPORTANT: Perform this step only if you want to authenticate your account using OAuth. Skip to the next step if you want to use Basic authentication to sync your data.

In the search box, search for Register API client.
In the Client Name field, enter your custom app name.
In the Client Grant Type field, select Authorization Code Grant.
Select the Enforce 60 Minute Access Token Expiry checkbox.
In the Access Token Type field, select Bearer.
In the Redirection URI, enter https://fivetran.com/integrations/workday_financial_management/oauth2/return.
In the Refresh Token Timeout (in days) field, enter a timeout period for your refresh token.
NOTE: By default, the value is set to 30 days. You can enter the timeout period value between 1 and 365 days.
In the Scope (Functional Areas) drop-down menu, select the scopes you need access to.
NOTE: Be sure not to select the Support Proof Key for Code Exchange (PKCE), Grant Administrative Consent, Include Workday Owned Scope, and Locked Out due to Excessive Failed Signon Attempts checkboxes.
Click OK.
Make a note of the Client ID, Client Secret, and Authorization Endpoint. You will need them to configure Fivetran.

Finish Fivetran configuration

In the connector setup form, enter the Destination schema name of your choice.
Select the authentication mode: Basic or OAuth.
(Optional): If you choose Basic, do the following:
i. Enter your Workday Username.
ii. Enter your Workday Tenant. You can find the tenant in your Workday Web Services URL: https://<Workday-host-name>/ccx/service/<Workday-Tenant>/....
iii. Enter your Workday Password.
iv. Enter your Workday Hostname. You can find the Workday Hostname in your Workday Web Services URL, in the following format: https://<Workday-host-name>/ccx/service/....
(Optional): If you choose OAuth, do the following:
i. Enter your Workday Tenant. You can find the tenant in your Workday Web Services URL: https://<Workday-host-name>/ccx/service/<Workday-Tenant>/....
ii. Enter the Client ID you found in Step 5.
iii. Enter the Client Secret you found in Step 5.
iv. Enter your Workday Hostname. You can find the Workday Hostname in your Workday Web Services URL, in the following format: https://<Workday-host-name>/ccx/service/....
v. In the Authorization URL field, enter the authorization endpoint that you found in Step 5.
vi. Click Authorize to allow Fivetran to access your Workday Financial Management account using OAuth. You will be redirected to your Workday Financial Management account to authorize Fivetran's access.
IMPORTANT: We recommend logging in while in Incognito mode to ensure authorization of the correct account.
vii. Log in to your Workday Financial Management account with the integration system user you created in Step 1. Once you have finished, you will be redirected back to Fivetran.
Click Save & Test. Fivetran will take it from here and sync your Workday Financial Management data.

Connector Overview

Schema Information

API Connector Configuration

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